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Clerks Office

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E.D. Tillson portrait and coat of arms plaque

Clerk's Services

The Clerk's Office provides an essential link between residents of Tillsonburg and Town Council.    

The Town Clerk performs a number of key statutory duties as required under the Municipal Act, 2001, in accordance with other Acts and the by-laws of the municipality and serves as a corporate signing officer along with the Mayor. 

The Clerk's department oversees and manages a variety of administrative and legislative functions for the Town, including Town Council agendas and minutes, municipal elections and records management.   

The following is a list of the core functions of the Clerk's office:

  • Business Licensing
  • By-Laws
  • Certifies & Seals Corporate Documents
  • Civil Marriage Officiant

Commissioner of Oaths & Affidavits

What services are offered by a Commissioner of Oaths?

 

The Commissioners of Oaths services provided for by the Town of Tillsonburg include the  administration of an oath, affirmation or declaration in accordance with the Commissioners for Taking Affidavits Act. 

The Declarant must be present at signing and present one original piece of government-issued photo identification (i.e. Driver's License, valid Passport, etc.)

The following lists some of the more common documents that may be signed by a Commissioner of Oaths:

  • Town Business (i.e. Site Plan Applications, Minor Variance Applications, etc.)
  • Legal Name Change Application
  • Vehicle Ownership Transfers
  • Pension Purpose Attestations
  • Consent Letter for Travelling with a Child
  • Affidavit Waiving Vaccinations 
  • Marital Status Affidavit

The following is a listing of the types of documents a Commissioner of Oaths cannot sign:

  • Any affidavit related to Wills or Estates
  • Divorce, Separations, Marriage or Cohabitation Agreements
  • Notary Public Documents

Please contact the Clerk's Office to determine if the document you require signing can be commissioned at clerks@tillsonburg.ca.

Where can I go to get a document commissioned? 

The Town of Tillsonburg provides the services of a Commissioner of Oaths during regular business hours at the following locations:

 

Tillsonburg Customer Service Centre - 10 Lisgar Avenue (Hours: Mon-Fri. 8 a.m. to 5 p.m.)

Town Administrative Offices - 200 Broadway, Suite 204 (Hours: Mon-Fri. 8:30 a.m. to 4:30 p.m.).

The cost is $25.00 and includes up to (5) documents.  There is an additional charge for additional documents requiring a signature.

  • Coordinates requirements of the Ontarians with Disability Act
  • Corporate Records Management
  • Council & Committee Support
  • Division Registrar
  • Municipal Freedom of Information and Protection of Privacy Act Coordinator
  • Returning Officer for the Municipal Election

Council Minutes & Agendas

The Clerk's Office establishes and maintains the agendas and minutes for Tillsonburg Town Council.  To view a copy of an agenda for an upcoming meeting of council or a current set of council minutes, please visit the Council Calendar

You can also search for a set of previous minutes of Council and for Committees of Council in the documents archive.

Contact(s)